Friday 2 December 2011

Was it only a year ago that you never saw an I-Pad at a media event?


The day of cameramen staying off stage are over - OSC presser
Last month when the Ontario Science Centre (OSC) held a media launch for an exhibition of miniature working models of some of Leonardo da Vinci's greatest inventions, Massimiliano Lisa, curator of the traveling show, dedicated the day to the memory of Stephen Job. Lisa (no relation to Mona) compared the game changing genius of Da Vinci to the intellect of the recently departed head of Apple.
The room full of science geeks agreed with the visiting curator. Little did they know how much Stephen Jobs has changed how PR people like me stage media events – including the event they were at.
In the old days - a year ago - there was a certain never-stray-from blue print for the physical set-up of a press event. The appearance at pressers of the I-Pad, the I-Phone and vastly improved lightweight cameras, video recorders and audio recorders has forced publicists in the non-profit Arts sector to change how media events are set up and run.

BACK  IN 2010: there is a raised well lit stage, a podium (large enough to hold radio tape machines - and at an angle not too acute so they won't slide off), seating for 20, a raised platform for video cameras, a sound board where cameras and audio recorders can plug in and a check-in table where the media can leave their contact numbers and pick up press kits, DVD photo/avi files and small capacity memory sticks loaded with releases and photos. The audio speakers are hidden from view and there are power bars on the floor for the cameras and their lights.

Blogger with baby at CBC Canada Reads launch in Toronto.
NOW IN 2011 as many bloggers and social media journalists are showing up at pressers with Jobs-generation equipment as there are traditional media journalists. And while regular media people tend to travel in packs with bulky power hungry video cameras, a whack of large format cameras, lap tops (for post event editing) and bulky sound recording devices the needs for the social media are completely different. Publicists need publicity, and social media delivers just that ... social media attending events are as important as regular media so changes to the set up of the room have had to be made.


At the McMichael Canadian Art Collection, (where I help out) a decision was made several years ago to have the public address speakers in the Great Hall hidden in the ceiling, 10-metres above the stage. The reasoning back then was that media would not record off the speakers but instead would plug into a soundboard to get a direct distortion-free feed from the podium microphones. Audio speakers were seen as a visual distraction.


This was a "sound" philosophy back then, but, nowadays it doesn't work that way. Many attendees at press conferences now use I-phones and other smart phone units to record the spoken word. Trouble is, there isn't a universal plug-in size for smart phones and digital recorders to record off those old technology AV sounds boards. Most I-phone journalists now stand as close as they can to event loud speakers and hold their phones like pizzas to record the sound until their arm gives out!
reporter uses IPhone to collect sound bites
I saw this last month at the Art Gallery of Ontario opening of a Marc Chagall painting exhibition. A social media reporter (see photo) wanted audio of the European curators talking about the Marc Chagall exhibition so he stood near the speaker columns and held up his I-phone to get the bits that he needed for his on-line radio show!


The traditional press conference platform for cameras on tripods was important to give unobstructed TV newsroom footage of the speeches. The raised platform gives a clear shot at the stage. Trouble is in 2011, with people using lightweight cameras, the static camera shot is no longer important.
At the Sun traditional photographers are going the way of the reel-to-reel recorder. Reporters are expected shoot stills, video and take notes at pressers. Nowadays reporters, social media practioners and  camera people are everywhere doing everything. Sitting on the floor in front. Standing in the wings. Getting shots from behind the stage.  Sometimes they aren't even in the room depending instead on SKYPE and on-line coverage of the conference (provided by the host of the presser).


Cameraman from mainstream media have to compete with new reporters who have no sense of the old press conference decorum (stay in your seat till the speeches are over) and are prone to wandering on the stage with their cameras in hand. Take a look at the posted photo from the Da Vinci press conference where a CBC TV crew followed a social media camera person and came right up on stage, uninvited, to get a close-up of a musician playing (for the very first time) the Leonardo invention of the Harpsichord-Viola.
And, with more and more reporters using I-Pads to shoot video, there is no need for a tripod. Their shot sequences, because of arm fatigue, tend to be very short. And the best I-Pad video shots are as close as possible to the action. Compare the footprint of an I-Pad reporter and a TV crew at the same AGO presser (for the Marc Chagall exhibition) as pictured below.

In-gallery traditional TV interview
Reporter captures images of Chagall with I-Pad

This summer at the Scotiabank Caribbean Carnival Toronto parade there were three media outlets using IPads on the parade route compared to none last year! As well, media at the Scotiabank Toronto Caribbean Carnival (formally known as Caribana), gave up on bulky and expensive digital video cameras and used cheaper Cannon still-cameras to shoot high def video as well as traditional photographs (


Press kits are really just a collection of factoid documents and pictures that tell journalists what they just saw at a media event. They are meant to be used when the reporter returns to the newsroom to write a story. In 2011 some reporters come to events and tweet and blog while the conference is unfolding. By the time they get their press kit - be it in print or on a loaded memory stick Рtheir story has already been filed. That press kit is pass̩ before it has even been opened. (
To make sure media is better informed publicists are now more willing to embargo information so that journalists and their editors are better informed for their instant reportage. (Of course, that means media can decide not to attend press events if the information isn't newsworthy or interesting enough). And, with social media’s demand for live theatre, presser are becoming more male/female show-and-tell events rather than the male dominating talking head pressers of 2010.


To accommodate this new style instant journalism, press events now are providing several tables (round bar tables are the favoured flavour of the month) to allow social media to work on their I-Pads and I-Books as the presser unfolds. Good-bye chairs and coffee tables. Lighting takes into account that social media can be covering an event from a variety of spots in the room.


Make Room For The Helmet Cam
My son Andrew and I took in the Toronto premier of My Week With Marilyn last week at the Varsity Theatre. Big event. Too many invites sent out, so many people with tickets were turned away. We were two of the lucky ones - and paid for our luck by sitting in the neck craning front row. Our tickets were thanks to McMichael Canadian Art Collection Marilyn Monroe curator Chris Finn. He had assisted with the promotion of the movie by Alliance Films. Always interesting to watch other PR people work their events. At the end of the film the evening's publicist set up director Simon Curtis outside the theatre for a quick interview with a social media reporter. Have no idea who the fellow was, but, he didn't seem to feel silly (nor did Simon Curtis) conducting the interview with his camera/I-Pod mounted on his bike helmet! Photo by Andrew Weir.


In the Stephen Jobs world, when you hold a presser depends on who you expect to come. Traditional media like to have news conferences in the late morning or early afternoon Monday to Friday. Rush hour is over and there is time to get the facts and return to the newsroom to file the story before quiting time. No liquor or food is served, but coffee is appreciated.
Now if you are playing to social media, you gotta realize that a lot of these people work during the day at real jobs and can't cover an 11am presser. 6pm is not a bad thing if you are pushing a message to You Tube, Twitter and Facebook auidences! Saturday and Sundays works too.
The Social Media makes for strange bedfellows.  It is not unusual to have a blogger show up at event reporting on-line for foreign websites. There are active journalists reporting in Toronto daily, via their I-Pads to sites in the US, Russia, Iran, India, Pakistan, China, and the Philippines.
BTW:  Bloggers, like me, are self-taught, self-employed and tend to not bother with the ethical and legal worries about accepting free food and liquor. With Twitter people news time is booze time (and bring on that free food).
Photographer from a Phillipine Website photographs former Globe critic (and now curator) Sarah Milroy at AGO opening of Jack Chambers exhbition


This rush to accommodate I-pads and I-phones is not limited to reporters. People holding these media events are using them too!
Launch guests use an IPad to vote for the Grange Prize at the AGO
 At the September launch for the Grange Prize (one of Canada’s larger prize award for photography) Art Gallery of Ontario staff members wandered amongst the public with I-pads.  A ll four short listed artists were there, and a hundred or so attendees drank, noshed on snacks and listened to a music set by DJ Jaime Sin. While enjoying the launch you could check out the artists' work on the circulating I-Pad and vote as to which photographer would win the $50,000 prize.